Administrative and Logistics Assistant | London

London, United Kingdom

About Nonius

Nonius provides the most complete Guest Technology solutions portfolio for a contactless Digital Guest Journey. All solutions are built in-house allowing highly integrated and competitive offers. Our technology solutions serve more than 536,420 rooms worldwide – in Hotels of the most renowned international chains and several of the most emblematic and recognized independent hotels. We also bring hospitality technology to other markets such as Outdoor, Apartments, Co-living, Healthcare, Maritime and other Sport and Leisure facilities.

Job description/specification 

We are looking for a professional to take on the role of Administrative and Logistics Assistant. You will be part of an international Team where you will work together with the Subsidiary Director. 

This position is based in the city of London in the United Kingdom.

Responsibilities

  • ADMINISTRATIVE | Payments, collections, expenses, and general office task:
    • Assist in the payments process;
    • Assist in the Invoice and collection of due amounts from customers;
    • Assist in the Staff expenses process, submitting and reconciling expense reports;
    • Assist in the preparation of regularly scheduled reports to the Unit and Nonius HQ;
    • Book and maintain a filing system for expenses invoices; tax documents;
    • Organize travel arrangements for team members;
    • Greet and assist visitors to the office;
    • Update and maintain office policies and procedures;
    • Receive mail and process physical mail.
    • Maintain office infrastructure;
    • Maintain company phones;
    • Maintain company cars;
  • LOGISTICS | Project logistics, purchasing support, stocks, shipments, RMAs
    • Assist in equipment purchases and request from HQ for projects;
    • Assist in equipment purchases;
    • Supplier account registration;
    • Maintain stock inventory and makes sure all the equipment the Technicians take is registered in a project;
    • Manage shipments;
    • RMAs (customers and suppliers);
    • Customs process for exports manily to Portugal.

Must Have

  • We are looking for smart, good spirit, and talented people! 
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
  • Experience and/or training as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Proficiency in Google Workspace (gmail, docs, sheets, presentation) 
  • Good written and verbal communication skills 
  • Strong organisational skills with the ability to multitask 
  • Fluent in English, other languages will be valued

Nice to have

  • Experience in Hospitality
  • Knowledge of other languages will be an advantage

What's great in the job?


    • Great team of smart people, in a friendly and open culture;
    • Real responsibilities and autonomy;
    • Expand your knowledge of various countries and regions;
    • Great career opportunity in a fast-evolving Technology company;
    • Contribute to the greater experience of millions of Travellers around the World!
Our Product

KNOW ABOUT

What We Offer 

Perks

A full-time position
Attractive salary package.

Trainings

5 days / year, including
1 of your choice.

Eat & Drink

Office with Staff kitchen with free beverages (coffee, tea, …).