OFFICE MANAGER/ ADMINISTRATIVE ASSISTANT | BENELUX

Almere , Netherlands

About Nonius

17 years of experience in hospitality technology

Nonius provides the most complete Guest Technology solutions portfolio for a contactless Digital Guest Journey. All solutions are built in-house allowing highly integrated and competitive offers.
Our technology solutions serve more than 410,000 rooms worldwide – in Hotels of the most renowned international chains and several of the most emblematic and recognized independent hotels.
We also bring hospitality technology to other markets such as Outdoor, Apartments, Co-living, Healthcare, Maritime and other Sport and Leisure facilities.


Job description/specification

We are looking for a professional to take on the role of Administrative and Logistics Assistant for primarily the Benelux. You will be part of an international Team where you will work together with the Subsidiary Director. The position will be for a full-time position (40h/week).

The position will be based on the Almere office.


Responsibilities

  • ADMINISTRATIVE | Payments, collections, expenses and general office task;
    • Answer and direct phone calls;
    • Organize and schedule appointments;
    • Assist in the payments process;
    • Assist in the Invoice and collection due amounts from customers;
    • Assist in the preparation of regularly scheduled reports to the Unit and Nonius HQ;
    • Book and maintain a filing system for expenses invoices; tax documents;
    • Organise travel arrangements for team members;
    • Greet and assist visitors to the office;
    • Update and maintain office policies and procedures;
    • Maintain office infrastructure.
  • SALES ASSISTANCE |
    • Assist on updating and maintaining CRM system;
  • LOGISTICS | Purchasing, stocks, shipment to customers:
    • Purchases for projects;
    • Stock, Shipments to Customer (Work orders);
    • RMAs (customers and suppliers);
    • Maintain stock inventory.

Must Have

  • Passionate for office management, a great team player and have a strong sense of work ethics, responsibility and commitment;
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus;
  • Experience and/or training as an administrative assistant or office admin assistant;
  • Knowledge of office management systems and procedures;
  • Working knowledge of office equipment, like printers;
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and/or Google Workspace;
  • Good written and verbal communication skills;
  • Strong organizational skills with the ability to multitask; 
  • Fluent in Dutch and English.

Nice to have

  • Hospitality experience;
  • Technology company experience;
  • Accounting Training.

What's great in the job?


  • Great team of smart people, in a friendly and open culture
  • Real responsibilities and autonomy
  • Expand your knowledge of various countries and regions
  • Great career opportunity in a fast-evolving Technology company
  • Contribute to the greater experience of millions of Travellers around the World!
Our Product

Know about

What We Offer

Perks

A full-time position
Attractive salary package.

Trainings

5 days / year, including
1 of your choice.

Eat & Drink

Fruit, coffee and
snacks provided.